Science & Engineering Library > Course Reserves > ERes Course Page Information

If you want the library to create and administer a course page for electronic reserves in ERes please read the following. If you want to administer your own course page please contact: Molly Ostrander, Science & Engineering Library Reserves. rbs@library.ucsc.edu.

1) The Course Page Request Form

• You will need to fill out a form requesting that the library create and administer a course page in ERes for your class. This form gives us all the information needed to set up your course page. Documents and web links are attached to this course page.
• You can obtain a copy of this form at the Science & Engineering Library Reserves Circulation Desk. It is also available on the web at http://library.ucsc.edu/services/reserves/eresltr.html The link to the reserve book list (hard-copy reserves) online form is also available at this website.
• The information required includes a password that students will need in order to access the course material in ERes. This password is to be given to the students by the instructor of that class ONLY. The password limits access to the material to students in the class and enables the library to place copyrighted material in the system. The library is not authorized to give out the password. Please - do not write this password on any papers (such as a syllabus) given to students.
• The password can contain up to 20 characters. It is not case sensitive.
• Please include the basics: e.g. course title, course number, instructor's names, and email addresses (if you'd like students to be able to contact you.)
• The course page can also include TA's names and email addresses and your office hours.
• There is space on this form to include URL's and titles to web sites you would like links to. These URLs can include links to articles in e-journals. You can also email me URL's of any sites you want included on your ERes page. Please include titles of the URL's.
• If you are having ERes link to a web site you created we recommend that you include a link to ERes on your page. This will enable students to get to ERes if they've gone directly to your page.

2) Copyright Compliance

• You will need to sign a copyright compliance form which states that to the best of your knowledge what you are submitting complies with the fair-use guidelines stated in Section 107 of the US Copyright Law. This signed form enables us to place copyrighted material in ERes.

3) Document Guidelines

ERes is suitable for any material that can be photocopied.

Document Submission:
We scan documents as .pdf files and attach them to your course pages.

• Documents should be submitted at the Science & Engineering Library circulation desk. You will need to fill out a form for each document. Include a title (e.g. Lecture no. 01) and the course number (e.g. Biology 165). The form is available at the Science & Engineering circulation desk.
• If you want to make a document available in both ERes and hard-copy only one copy is needed for both.
• Documents can be emailed as attachments to mollyo@cats.ucsc.edu. They will be converted to .pdf files and uploaded to ERes. If you are interested in this process please contact Molly Ostrander in the Science & Engineering Library.
• Material for ERes will be processed in the order that it is received. At the beginning of the quarter the turn around time for material going into ERes is 3-4 days; during the rest of the quarter it is 1-2 days.

The documents you submit should follow these guidelines:

• They must be on white, single-sided, clean 8.5 x 11 paper. Please submit pages that are typed or written in black or blue ink. Pencil and other colored ink do not show up.

4) Articles or Chapters from Books

• If you are submitting material photocopied from another source (a journal article, chapter from a book) the bibliographic citation must be written on the first page of the document. This is true for both ERes and hardcopy documents.
• Documents where two pages have been reduced to fit onto one page may not read or print well in ERes due to small print. Because of this we suggest that this configuration be avoided.

5) Access to ERes

• In order to access .pdf files in ERes, users will need to have the Acrobat Reader plug-in and the latest versions of either Internet Explorer or Netscape as the browser downloaded on their computers. We recommend the latest version of Acrobat Reader (v.5). All workstations at the Science & Engineering Library, the MERC at McHenry Library, and all computer labs on campus have these applications loaded.
• ERes course pages are only active for the duration of the course. All material and course pages for these courses are deleted during the week following finals.